Use Digital Signature…Contact less e-work for Corporate.

Use Digital Signature…Contact less e-work for Corporate.

Emerging office trends at corona times

Use Digital Signature contact less E work for corporates is in a trend with the technology development day by day. Now a days “Digital Signature” is a very popular word. We are moving from the hard copy like pen, paper world to digital era. Now a days due to outbreak of pandemic COVID-19, not only International border even Intra Country border are temporary sealed to reduce the spread of this pandemic epidemic.

Trends of Digital Signature

All types of National and international business are now forced to work from home to control this COVID-19 outbreak and stay safe. Most of the company needs to do their most of business work digitally. Absence of physical presence, and documentation most of business-related work and signed with their partner seems in hold. Use of digital signature is the same thing as that of a handwritten signature.

Now-a-days most of the government and private tenders are published and submitted electronically only. In India it is mandatory to submit some important files like Income Tax, Sales tax etc electronically. Every electronic submission uses of digital signature, make it legally binding. Use of digital signature is also important to send some secure email doing some web-based monitory transactions. Anyone can also use it for code singing of any software developed to prove ownership of domain name. Digital signature is compulsory for patent and trademark registration in India.

What is Digital Signature?

It is a modern technique which use a mathematical equation for verifying and authenticity of digital documents. with the help of it we can verifies any digital document such as email, spreadsheet, a text document, etc. and confirms that document is authentic or not. It ensures data integrity and non-repudiation as like electronic fingerprints. Digital signatures use a standard format, which called Public Key Infrastructure (PKI) to provide the topmost levels of security and universal acceptance. An advanced cryptography technique use to confirm authenticity, integrity of digitally signed documents. Digital signature can provide different auxiliary information of document like document origin, identity, etc can be provided easily through this Paperless sign process.  

How Digital Signature Work?

Digital Signatures are mainly based on asymmetric cryptography. It is mainly following a specific protocol, called PKI. With the help of mathematical equation PKI mainly generates two long numbers, Called Keys. One key is public, and one key is private. When a person digitally signs a document, the signature create using the signer’s private key, which a signer securely keep to him. The mathematical equations act like a cipher, creating data matching the signed document, and encrypting that data. The only way to decrypt the data is with the signer’s public key. This is how it is works.

Digital Signature work flow

How Digital Signature beneficial to all?

Faster and Convenience process: 

Now anyone can do their signature or collect signature from anyone from anywhere of the world at any time through this process . Now a days location is a secondary factor. You can easily sign a document and send it directly to candidates with the help of their email address or other documents sharing options. Without any physically contact anyone can sign and return the document remotely.

Improve your work flow tracking: 

Digital signature can improve work flow tracking functions of a company. Sometimes you need to sign multiple documents, But you just miss to sign for a hectic schedule. This process can incorporate into the work flow process. It reminds the document author to complete their chosen signatures. It helps you to complete your tasks faster and move on to other tasks, enhancing your work flow.

Bulk Signature Benefits: 

Now Any organization can develop a automated paperless solution into their work flow process. They are move towards an improved and streamlined work flow process. It provides the capability to do the bulk signature and result a better systematic work flow process.

Increase Document Security: 

Digital signature can increase the data security process. It can protect digital document from forgery and tempering with the help of its advanced security and encryption feature is already Proved. It also provides different types of benefits like signer identity validation, content integrity, trusted time stamps etc. This all interesting fundamental features of paperless signature provide more stronger security than a traditional paper document.

Reduce budget: 

Without any hesitate anyone can use Digital Signature to reduce their organization expenditure budget. Digital signature reduces the cost of traditional manual process such as printing, Scanning, Signing, mailing etc. It is also Eco friendly and can help to save paper, electricity etc.

Automate the Work flow Process: 

It can automate the signing process by configuring digital signature process and integration. You can configure Sign into work flow process and automatically send a document with digitally signed.

About the Author
Moumita Baksi

Leave a Reply